Executive Assistant
Digicel Fiji
- Medical and life insurance
- Unwired internet & Sky Pacific plans
- Recharge day for relaxation
- Study leave
You’ll leave HireMe to apply on Digicel Fiji’s website. What you send there goes straight to them.
About the role
At Digicel Pacific, we’re on the lookout for dynamic individuals to join our expanding team. If you thrive in a fast-paced telecommunications environment and meet the desired qualifications, we’d love to hear from you!
We are currently seeking a highly motivated Executive Assistant to join our Facilities Team at the Nabua. This is an exciting opportunity to be part of our growth and innovation!
The Executive Assistant is a critical role responsible for providing high-level administrative support to the Senior Leadership Team (SLT). This position requires exceptional organisational skills, a proactive approach, and the ability to handle multiple tasks and priorities in a fast-paced and dynamic environment. The Executive Assistant will play a crucial role in managing day-to-day administrative operations, facilitating effective communication, and ensuring the smooth functioning of the respective SLT’s remit.
Responsibilities
- Manage the SLT’s calendar, schedule appointments, and coordinate meetings, both internally and externally.
- Prepare and organise documents, reports, presentations, and correspondence for the SLT’s review and distribution.
- Handle travel arrangements, including booking flights, accommodations, and transportation.
- Maintain confidential files, records, and databases, ensuring accuracy and accessibility.
- Serve as a primary point of contact for internal and external stakeholders, including senior executives, clients, and partners.
- Coordinate and schedule appointments, meetings, and events with key stakeholders, both within and outside the organisation.
- Draft, proof read, and edit communications, including memos, emails, and reports, on behalf of the SLT.
- Facilitate effective communication between the SLT and various departments, teams, and individuals within the organisation.
- Coordinate and arrange logistics for meetings, conferences, and events, ensuring all necessary resources are available.
- Prepare meeting agendas, take minutes, and distribute action items to relevant stakeholders.
- Collaborate with internal teams to gather and compile data, reports, and presentations for meetings.
- Follow-up on action items and ensure timely completion of tasks by relevant parties.
- Build and maintain positive relationships with internal and external stakeholders, representing the SLT professionally.
- Maintain a high level of confidentiality in handling sensitive information and documents.
Requirements
- Bachelor's degree in business administration, communications, or a related field (preferred).
- Proven experience as an executive assistant or in a similar role, preferably supporting executives.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong verbal and written communication skills, with exceptional attention to detail.
- Proficiency in office productivity tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to maintain a high level of professionalism, confidentiality, and discretion.
- Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
- Demonstrated problem-solving skills and the ability to work independently.
- Highly organised and efficient
- Ability to meet deadlines, good time management skills
- Attention to detail and accuracy
- Confidentiality
- Strong problem-solving skills
Why join us
We foster an innovative work culture that encourages fresh ideas, offering a competitive compensation package with benefits like medical and life insurance, a mobile handset, call credit, staff Unwired internet & Sky Pacific plans, study leave, a recharge day for relaxation, and many more exciting perks for the right candidate!
How to apply
Attach your cover letter, the latest version of your resume, referee details, and copies of your required qualifications. Ready to join the team? We can’t wait to hear from you!
Note: We’re only accepting online applications - no hard copies or emails will be considered.
Closing date
Applications close Sat 19 Dec.
