Acquisition Assistant (Re-advertised)

• Assist acquisition team with listing all the resource requests in excel under the following
• titles, author, format, ISBN, publisher, year, requested by, copies, and remarks etc.
• Closely assist with collection development and user engagement and assist in managing all
• activities in ordering and receiving new materials.
• Participates in the inventory and ongoing weeding of the collection.
• Carry out regular patrols in all areas of the Library to prevent improper and disorderly
• conduct or other breaches of the Library policies, regulations and procedures.
• Answer queries from customers advising them of which services are available and when and
• where they can seek further assistance from staff.
• Empty the book return boxes and collect up library materials and dispatching into the
• different libraries.
• Assist with processing materials that include stamping, typing, affixing call numbers,
• affixing barcodes, pasting date due slips, pasting date due pockets and affixing book covers.
• Carry out routine clerical tasks such as filing, moving of stock, processing of materials as
• appropriate.
• Perform a variety of library clerical tasks as assigned and undertake where possible minor
• maintenance of furniture and equipment.
• Provide ideas to develop the technical services of the library.
• Attend physical demands of the work, e.g. manual handling tasks etc.
• Responsible for loading and unloading of library materials and resources and dispatching it
• other to campus libraries.
• Dispatch invoices and other library documents to various departments within the
• university.
• Take a lead role in the safety of the Library and its customers in maintaining vigilance at all
• times.
• Seek prompt assistance from University security staff when breaches of security occur.
• Provide regular reports to the Senior Librarian (CD&MS) concerning all library security
• incidents.
• Actively participate in the housekeeping 5S tasks such as in technical section and the library
• is neat, clean and presentable at all times.
• Work under the guidance and supervision of the Senior Librarian (CD&MS) and Acquisition
• Librarian on library projects and efforts as and when needed.
• Perform other duties such as circulation, relieving, etc., in shift work/on a roster basis at
• any section of any library whenever required.
• Perform other duties as assigned by the University Librarian.

• QUALIFICATION & EXPERIENCE

Essential

• Certificate in Library Information Science/Studies/Systems/Documentation/ IT or any other
• relevant field.

Desirable

• Minimum of 2 years of relevant working experience.
• Strong organizational, time and technical management skills.
• Excellent Communication Skills.
• Experience working in libraries, particularly in the field of collection development and
• understanding of library systems and procedures.
• KNOWLEDGE & SKILLS
• Library technical skills: Good knowledge of basic library methods, techniques and procedures
• and automated systems as they apply to technical book processing.
• Organizational Skills: Ability to plan and organize work properly without getting disoriented from
• the assigned tasks or project.
• Administration: Maintain the acquisition record without any error and strict compliance with
• FNU policies and procedures. Ability to carry out all clerical duties of technical department.
• Good communication skills: Effective written and verbal communication skills with internal and
• external stakeholders on issues regarding cataloguing. Build and maintain collegial work
• relationship.

All applications are to include

• A letter of application addressing each of the criterion listed under the Person Specification more specifically the Essential and Desirable criteria. This application letter will form the main basis for shortlisting. Failure to provide the application letter will result in your application not being considered.
• A detailed CV with three referees full contact details (telephone numbers and email addresses). Candidate should state their relationship with each referee (e.g. line manager, former postgraduate supervisor).
• Copies of academic transcripts and certificates that are of relevance to the qualification requirements of the advertised position.

All applications must be submitted online using the University’s online job applications system which can be accessed at this address: https://careers.fnu.ac.fj .

Applications sent via email or manually for all positions will not be accepted.

Should you have any queries on the advertised opportunity or face difficulty in submitting the application online, please email the following:

1. HR Partner (email ID stated in the advertisement): For any queries regarding the advertised position.
2. hrat@fnu.ac.fj : For any assistance with the online application or technical issues.

Please note that only shortlisted candidates will be contacted. If you have not been contacted by Fiji National University, then your application has not been successful.

FNU is an equal opportunity employer. Preference is given to applicants holding Fiji citizenship. International applicants may be considered.